Supplier

The Suppliers Submodule is used to manage all vendor/supplier records in Caddayn Biller.

It enables businesses to:

• Maintain supplier contact and identity details
• Link suppliers with purchase transactions
• Track supplier-wise procurement
• Manage vendor relationships efficiently

This module acts as the central supplier database for all purchase-related operations.

1.2.1⠀User Interface Overview #

Supplier Listing Table #

Displays all supplier records with key details such as:

• Supplier Name
• Contact Information
• Location details
• GST Information

Includes:

• Search functionality
• Row-level action menu (⋮)
• Pagination controls

Action Controls #

Located at the top-right:

• Add Supplier → Create new supplier record

Each supplier row includes:

• Action menu (⋮) → View / Edit / Delete

1.2.2⠀Add New Supplier
#

Purpose #

To register a new supplier for purchase and vendor tracking.

Steps to Add a Supplier #

1. Go to Main Menu → Master Data
2. Select Suppliers Submodule
3. Click Add Supplier
4. The Add Supplier Form will open
5. Fill in required details:
   • Upload Supplier Image
   • Upload ID Proof
   • Enter Name and Email
   • Enter Phone and Alternative Phone
   • Provide Address details
   • Select Country, State, Street
   • Enter ID Type and ID Number
   • Enter GST Number
6. Click Save

✅ The supplier will be added and available for selection in purchase workflows.

1.2.3⠀Edit Supplier Details #

Purpose #

To update supplier information.

Steps to Edit a Supplier #

1. Navigate to Master Data → Suppliers
2. Locate the supplier using search
3. Click the three-dot menu (⋮)
4. Select Edit
5. The Edit Supplier Form will open
6. Update required fields:
   • Contact details
   • Address
   • GST / ID details
   • Uploaded documents
7. Click Save Changes

✅ Updated details are reflected immediately.

1.2.4⠀Delete Supplier #

Purpose #

To remove a supplier record from the system.

Steps to Delete a Supplier #

1. Go to Master Data → Suppliers
2. Locate the supplier
3. Click the three-dot menu (⋮)
4. Select Delete
5. Confirm deletion in the dialog

⚠️ Important Notes:

This action may be irreversible

Deletion may be restricted if linked to purchase records

1.2.5⠀System Dependencies #

Suppliers are directly linked to:

• Purchase Module → Supplier selection during purchases
• Inventory Module → Source tracking of stock
• Reports Module → Supplier-wise purchase analysis

1.2.6⠀Production Notes #

• Avoid deleting suppliers with existing purchase history
• Prefer updating records instead of deletion
• Ensure GST and ID details are accurate for compliance
• Uploaded documents should be verified before saving